File Folders: Difference between revisions

Latest revision as of 16:41, 28 November 2013

File folders can be used to help keep your uploaded files organized. You can add files to multiple folders if necessary and files can be added or removed from folders at any time.

Where to Find

This area can be found in the "Photos and Media" section of the "Manage Website" area on the Toolbar. File folder management options will be listed in the Manage Folders tab or on the left hand side of the "Photo and Media Manager" screen.

Creating a new Folder

You can create a new folder in two places. From the 'Manage Folders' tab creating a new folder can be done quickly by entering in a folder name and clicking on the "Create Folder" button.

From the left hand side of the "Photo and Media Manager" screen click the "Create a New Folder" button, enter a folder name and click add.

Adding files to a Folder

Individual Files

To add an uploaded file to a folder, simply click and drag the file on top of the folder you wish to place it in.

Multiple Files

To add multiple files to a folder, simply click each file listed in the main file area while holding the ctrl key (on a PC) or the command key (on a Mac), dragging to the folder when ready.

The above image is an example of the appearance of multiple file selection. Note the count of selected files and ability to remove them from the folder at the bottom of the image, and the highlighted current folder for these files.

Removing files from a Folder

To remove a file or files from a collection, simply click on the file (or files using the method described above) listed in the folder and click the button. It will then revert to the Unsorted categorization or you can drag them to a different folder.

Managing Folders

All current folders will display here for you to manage.

Clicking the edit button will allow you to change the folder name.

You can create a new folder by clicking on the "Create Folder" button.

Clicking the folder name will allow you to view all files within that folder.

Clicking on the button will allow you to delete that folder.

Note: Deleting a folder will not delete the files within it. As a folder is only a means of grouping files, only the group is deleted in this process.

Viewing a Folder

You can view all files within a folder by clicking the folder name in the left column. All files that appear in the main file area are the files associated with that collection.

Clicking on "All Files" in the main file area header will show all uploaded files.

Related Help

@@ Line 1: / Line 1: @@
 __NOTOC__
-File collections can be used to help keep your uploaded files organized. You can add files to multiple collections if necessary and files can be added or removed from collections at any time.
+File folders can be used to help keep your uploaded files organized. You can add files to multiple folders if necessary and files can be added or removed from folders at any time.
 ==Where to Find==
-This area can be found in the "Files" section of the "My Content" area on the [[Toolbar]]. File collection management options will be listed in the left column.
+This area can be found in the "Photos and Media" section of the "Manage Website" area on the [[Toolbar]]. File folder management options will be listed in the '''Manage Folders''' tab or on the left hand side of the "Photo and Media Manager" screen.
-==Creating a new collection==
+==Creating a new Folder==
-Creating a new collection can be done quickly by clicking on "New" in the collections area.
+You can create a new folder in two places. From the 'Manage Folders' tab creating a new folder can be done quickly by entering in a folder name and clicking on the "Create Folder" button.
@@ Line 14: / Line 14: @@
-Simply create a collection name and click "Create".
+From the left hand side of the "Photo and Media Manager" screen click the "Create a New Folder" button, enter a folder name and click add.
-==Adding files to a collection==
+==Adding files to a Folder==
 ====Individual Files====
-To add an uploaded file to a collection, simply click on the file or files listed in the main file area and click the [[Image:Addtocoll.PNG]] button.
+To add an uploaded file to a folder, simply click and drag the file on top of the folder you wish to place it in.
 ====Multiple Files====
-To add multiple files to a collection, simply click each file listed in the main file area while holding the '''ctrl key''' (on a PC) or the '''command key''' (on a Mac), clicking on the [[Image:Addtocoll.PNG]] button beside the destination collection when ready.
+To add multiple files to a folder, simply click each file listed in the main file area while holding the '''ctrl key''' (on a PC) or the '''command key''' (on a Mac), dragging to the folder when ready.
 [[Image:Multfilesselected.PNG]]
-The above image is an example of the appearance of multiple file selection. Note the count of selected files and ability to remove them from the collection at the bottom of the image, and the highlighted current collection for these files.
+The above image is an example of the appearance of multiple file selection. Note the count of selected files and ability to remove them from the folder at the bottom of the image, and the highlighted current folder for these files.
-==Removing files from a collection==
+==Removing files from a Folder==
-To remove a file or files from a collection, simply click on the file (or files using the method described above) listed in the collection and click the [[Image:Removefromcoll.PNG]] button.
+To remove a file or files from a collection, simply click on the file (or files using the method described above) listed in the folder and click the [[Image:Foldericonopen.gif]] button. It will then revert to the Unsorted categorization or you can drag them to a different folder.
-==Managing collections==
+==Managing Folders==
-All current collections will display here for you to manage.
+All current folders will display here for you to manage.
 [[Image:Filecollections.PNG]]
-* Clicking on a collection name under the "Name" heading will allow you to change the collection name.
+* Clicking the edit button will allow you to change the folder name.
-* You can create a new collection by clicking on the "New Collection" button.
+* You can create a new folder by clicking on the "Create Folder" button.
-* Clicking on the [[Image:Viewicon.gif]] button will allow you to view all files within that collection.
+* Clicking the folder name will allow you to view all files within that folder.
-* Clicking on the [[Image:Deleteicon2.gif]] button will allow you to delete that collection.
+* Clicking on the [[Image:Deleteicon2.gif]] button will allow you to delete that folder.
-''Note: Deleting a collection will not delete the files within it. As a collection is only a means of grouping files, only the group is deleted in this process.''
+''Note: Deleting a folder will not delete the files within it. As a folder is only a means of grouping files, only the group is deleted in this process.''
-==Viewing a collection==
+==Viewing a Folder==
-You can view all files within a collection by clicking the collection name in the left column. All files that appear in the main file area are the files associated with that collection.
+You can view all files within a folder by clicking the folder name in the left column. All files that appear in the main file area are the files associated with that collection.
 Clicking on "All Files" in the main file area header will show all uploaded files.